The Board of Trustees provides financial support through an approved annual budget, which is devoted to purchasing print and audio-visual materials, and subscriptions to electronic resources, as well as membership fees to several resource and service consortia. Library Services has a responsibility to provide students and faculty excellent resources while being good stewards of taxpayers’ money.
Measures used to evaluate the budget include student enrollment and the number of class sections. There are three (3) types of class sections offered at STC: Fully Online, Hybrid (online and face-to-face) and Traditional (fully face-to-face). No longer can we expect students to be able to visit a physical library, as many students do not live in close proximity to a campus; therefore, we must provide access to resources remotely. As the type of class sections change, the resources available to students and faculty must change to meet their needs.
Class Sections and Enrollment
From FY18 to FY20, the number of class sections offered at STC increased by 1.4%. There was a decrease in the number of Traditional class sections by 9.6%; however, the number of Fully Online class sections increased by 40.9% and Hybrid class sections increased by 41.2%.
YEAR |
NUMBER OF CLASS SECTIONS
ALL TYPES |
% CHANGE |
FY18 |
11,338 |
1.4% |
FY19 |
11,591 |
2.2% |
FY20 |
11,498 |
-0.8% |
YEAR |
TRADITIONAL
SECTIONS |
%
CHANGE |
HYBRID
SECTIONS |
%
CHANGE |
FULLY ONLINE
SECTIONS |
%
CHANGE |
FY18 |
8,868 |
-2.2% |
340 |
-20% |
2,130 |
26.3% |
FY19 |
8,882 |
0.2% |
419 |
23.2% |
2,290 |
7.5% |
FY20 |
8,018 |
-9.7% |
480 |
14.6% |
3,000 |
31% |
FY18-FY20 |
|
-9.6% |
|
41.2% |
|
40.9% |
Purchasing Consortium Memberships – Electronic Resources
One avenue Library Services used to provide quality resources to all students was an investment in electronic resources accessed via a computer, tablet, or smartphone no matter the student’s location. It is an ongoing challenge to provide needed electronic resources due to annual price increases.
An available resource Library Services used to contain the cost of electronic resources, while addressing the needs of students and faculty and spending taxpayers’ money in a responsible manner, was purchasing memberships in consortia when financially advantageous. A purchasing consortium or Group Purchasing Organization (GPO) is a collaborative arrangement in which two or more organizations join to combine individual requirements for resources to gain more robust resource packages. Membership in consortia allow entities to scale economy and purchasing power, which is not attainable individually.
TexShare is a GPO of public, academic, and medical libraries. It is designed to improve library services to state citizens, in part by providing discounted access to selected electronic information resources. The annual membership fee includes the opportunity to purchase an electronic-resource package consisting of over 65 core databases.
The college expended a total of $70,176 over a three-year period to purchase access to electronic resources. To purchase the same resources individually from the publisher would have cost $1,060,783. Being a member of TexShare saved the college $990,607 – a savings of 93.4%.
TEXSHARE
FY18-FY20
MEMBERSHIP |
COST |
RETAIL
VALUE |
SAVINGS |
% SAVINGS |
$70,176 |
$1,060,783 |
$990,607 |
93.4% |
Purchasing Consortium Memberships – InterLibrary Loan (ILL)
Library Services invested in annual memberships in other consortia providing a variety of services including the ability to borrow print materials not available in STC collections. Borrowing, rather than purchasing, the requested materials often results in a significant savings wisely using taxpayer’s funds.
To obtain print books not available in STC collections, membership in TexShare, Amigos Library Services, and OCLC consortia provides access to virtually every print resource owned by public and academic libraries in Texas and throughout the nation. The expectation of members is to maintain good resource sharing (borrowing and lending) relationships with other institutions.
The average cost of a lending transaction varies. Based on past studies and allowing for inflation and increased costs, the average cost is $25.1. Based on the average cost, lending 1,345 resources to other libraries from FY18 to FY20 cost slightly more than $33,000. The average cost to purchase a resource from FY18 to FY20 was $73.5. Borrowing 1,151 items from FY18 to FY20, rather than purchasing them, resulted in a savings of almost $84,613.
Analyzing the costs associated with lending and borrowing requested books, results in a significant net savings of almost $33,281.7 (39.3%).
AMIGOS
LIBRARY
SERVICES/
OCLC
FY18-FY20
MEMBERSHIP |
MEMBERSHIP
COST |
LENDING
COSTS |
BORROWING
SAVINGS |
TOTAL
SAVINGS |
PERCENTAGE SAVINGS |
$17,572.8 |
$33,758.4 |
$84,613 |
$33,281.7 |
39.3% |